BYLAWS OF THE TEXAS KOI & FANCY GOLDFISH SOCIETY

 ARTICLE I:            NAME AND PURPOSE 

SECTION A:   The name of the association shall be the Texas Koi and Fancy Goldfish Society. 

SECTION B:   The purpose of the association will be to promote and enlarge the hobbies of Water Gardening, and the keeping, breeding, exhibiting, and appreciating Koi and Fancy Goldfish. The association will work to disseminate information and engage in charitable, educational, and social activities related to our purpose and acquire and own such equipment and supplies as may be necessary for any or all of these foregoing purposes.

 ARTICLE II:            MEMBERSHIP 

SECTION A:  Any person 18 years and older who has an interest in Water Gardening, Koi, or Fancy Goldfish shall be eligible for membership upon application and payment of dues as set forth in article III. Any member may withdraw voluntarily, or may be suspended or expelled by a majority vote of membership in attendance at a regular association meeting for violation of association bylaws, non-payment of dues, or for conduct deemed detrimental to the association. 

SECTION B:   Membership shall not be transferable and both membership and all rights in the property of the association shall cease and terminate upon death, withdrawal, expulsion, or other termination of membership in the association. 

SECTION C:  All voting shall be done in person by members in good standing. Members in good standing shall be defined as having paid dues in full and not voluntary or involuntarily had their association membership terminated as outlined in section B.

 ARTICLE III: DUES

SECTION A:   Annual dues for members in good standing shall be $20 for an individual or                             $30 for a joint membership for two persons living at the same address. (Joint                             memberships are entitled two(2) votes for joint members at least 18 years of                             age) Dues are payable in full on January 1 of each year. New members dues                             are payable with their application for membership and may be prorated                             according to the time left in that calendar year.

 ARTICLE IV:MEETINGS

SECTION A:   Meetings will be held once a month or as determined by the association                              membership

 SECTION B:  A change in the established location, date and time of these regular                             meetings  may be made by written notice to the membership of such change                             in the form of the association newsletter or other notice.

 SECTION C:   When deemed necessary, the officers of the association may hold meetings                               and prepare an agenda that may be voted on by mail or telephone if there is                               a question of time or a deadline, or if the association goals are falling                               behind schedule.

 SECTION D:   Voting shall be by quorum. A quorum consists of a simple majority of                               members in good standing attending a regular scheduled or any special                               meeting. 

SECTION E:   The annual meeting to elect association officers shall be held on the regular association meeting in May of each year. Notice of the election must be submitted to the membership, in writing, at least five (5) days prior to said meeting. The association newsletter shall be deemed a satisfactory method of written notification. 

SECTION F:   An written treasurers' report shall be submitted whenever requested and at least once a year at the regular association meeting in January.

 ARTICLE V    OFFICERS OF THE ASSOCIATION

SECTION A:   The officers of the association shall be President, 1st Vice President, 2nd                             Vice President, Secretary, and Treasurer. New officer positions maybe                             created by the membership if deemed necessary. All officers must be                             members in good standing elected by members in good standing for one (1)                             year terms beginning in June and ending in May.

SECTION B:   A vacancy in any office may be filled by a special election of a new officer                             from the members in good standing, at any regular association meeting. The                             new officer will hold that position for the rest of that years term. The                             membership may also vote to hold the office open until the next regular                             election at the May meeting. Officer’s may be removed from office prior to                             expiration of their term only for good cause and ratified by the vote of a                             quorum at a regular association meeting.

 SECTION C:   An executive committee will be formed and consist of the association                               officers and the following standing committee chairpersons:

Show Chairperson, Assistant Show Chairpersons, Membership Chairperson, Fund Raising Chairperson, Newsletter Chairperson, Program Chairperson, and A.K.C.A. Representative.

These Chairpersons may be an association officer and/or any association member in good standing.

ARTICLE VI ELECTION OF OFFICERS

SECTION A:   At the regular association meeting in May the association President will call                             for nominations from the floor. Nominee must be present or submit a written                             request to be nominated for a specific office.

SECTION B:   At the May meeting the association President will list the nominees and call                             for a vote. The vote may be oral, by hand, or by secret ballot. If there are two                             (2)  or more nominees for the same office, the vote shall be by secret ballot.                             The candidate with the highest number of votes will be declared elected by                             the President. In the event of a tie the President  will call for additional votes                             until a majority has elected one candidate or the President declares an                             impasse at which time the matter will be decided by a coin toss. Change of                             officers will take place at the conclusion of the May association meeting. 

SECTION C:   At the May meeting and anytime during the year the President will appoint committees and Chairpersons thereof. All elections and appointments are subject to the approval of those elected or appointed.

 ARTICLE VII   DUTIES OF THE OFFICERS

 SECTION A:  The duties of the President shall be:

1) To preside at all meetings at which he/she is present.

2) To appoint and supervise all Committees and Chairpersons, with or 

without assistance from the other officers.

3) To install the newly elected officers at the beginning of their terms.

4) To call special meetings of the association, committees, or any other meeting deemed necessary in accordance with the bylaws.

5) May appoint an auditor for the audit of the association treasury/bank account/s. This auditor may be but does not have to be an officer or a association member.

6) In case of any questions of demeanor, while in office the President and other officers will be further governed by Roberts Rules of Order (Revised Edition)

 SECTION B:   The duties of the 1st Vice-President shall be:

1)      To assume all duties of the President during his/her absence or on request of the President.

2)      Handle any other duties which may be assigned.

 SECTION C:      The duties of the 2nd Vice-President shall be:

1)      To assume all duties of the 1st Vice President during his/her absence or on request of the President.

2)      Handle any other duties which may be assigned.

 SECTION D: The duties of the Secretary shall be:

1) To keep all records of the meetings.

2) To send out notices of regular or special meetings and other notices as deemed necessary by the president.

3) Preside over all correspondence, in order to comply with the association bylaws.

 SECTION E:   The duties of the Treasurer shall be:

1) To collect and record all dues, fees and other revenues paid to the association as the results of association activities, and all other monies due to or received by the association and deposit revenues into the association bank account.

2) Prepare and present, when requested, at a regular meeting a report of the revenues and expenditures incurred or disbursed for the current year.

3)      Pay association bills

4) Prepare and submit all reports required by any governmental agency.

5) Pay any taxes, if taxes are due.

6) Prepare and maintain an accurate and up to date inventory including the location of all association property and assets.

ARTICLE VIII  COMMITTEES

 SECTION A:   There shall be standing committees and select committees. Standing                               committees shall be established by the membership and appointed bythe                               President. All other committees shall be created and appointed by the                               President as the need arises. All committee chairpersons shall keep a                               written record of the proceedings and actions of their respective                               committees as a history and to assist their successive chairpersons.

 ARTICLE IX    APPROVAL AND AMENDMENTS TO THE BYLAWS 

SECTION A:   These bylaws may be approved or amended by a vote of a simple majority of the members in good standing present at any meeting provided proper notice of said meeting is given, in writing, as specified by these bylaws. Proposals for amendments to the bylaws may be offered by any member in good standing and at any meeting where proper notice has been given. 

ARTICLE X     PROPERTY RIGHTS OF MEMBERS

 SECTION A:  The property rights of this association are irrevocably dedicated to the                             objectives and purposes of the association outlined in article I, section B of                             the bylaws. In the event of the dissolution of the association, its properties                             and monies shall not revert to the possession of the membership, but shall be                             given to any other like-minded organization. Vote of association membership                             will determine recipient of association property in the event of dissolution of                             the  association. No part of any net earnings or assets of the association                             shall inure to the benefit of any association member or individual. 

SECTION B:   Property of the association shall include all real property, membership lists, financial records, or any other information/data tangible and/or intangible pertaining to the business of the association. 

SECTION C:   All property of the association, tangible or intangible, as defined in these bylaws shall be surrendered to a association officer within thirty(30) days upon request of the association President. 

ARTICLE XI    PARLIAMENTARY AUTHORITY

SECTION A:   Roberts Rules of Order (Revised Edition) shall govern all proceedings of the association, provided they are not in conflict with these bylaws.

ARTICLE XII   SALES OF MERCHANDISE 

SECTION A:   It is not the purpose of the association to promote any commercial enterprise. No commercial sales are to take place during the course of official association meetings.

 December 19, 2003 - date of last revision